Company
Manjeet Kumar & Company
(Chartered Accountants)
Version
1.1
Effective Date
1 September 2019
1. Objective
This policy lays down the rules governing attendance, working hours, and leave entitlement for employees of Manjeet Kumar & Company ("the Firm"). The objective is to ensure discipline, transparency, and smooth functioning of the Firm while providing reasonable leave benefits to employees.
2. Applicability
This policy applies to all employees, including articles, paid assistants, trainees, and staff, unless otherwise specified in their appointment letter or engagement terms.
3. Working Hours & Attendance Policy
3.1 Office Timings
- Working Hours: 10:00 AM to 6:30 PM
- Working Days: As notified by the Firm (generally Monday to Saturday, except holidays)
3.2 Attendance Discipline
- Employees are expected to report to office on or before 10:00 AM.
- Late arrival or early departure without prior approval may be treated as loss of pay or leave, at the discretion of the management.
- Attendance shall be recorded through the system / register prescribed by the Firm.
4. Leave Entitlement
4.1 Earned Leave (EL)
- Employees shall be entitled to 1.5 days of Earned Leave per completed month of service.
- Earned Leave accrues monthly and may be availed with prior approval.
- Accumulation and carry-forward of Earned Leave shall be as per Firm's discretion and operational requirements.
4.2 Sick Leave (SL)
- Employees are entitled to 7 (Seven) days of Sick Leave per calendar year.
- Sick Leave is meant strictly for illness or medical reasons.
- The Firm may require medical proof for sick leave exceeding a specified duration.
5. Leave Approval Process
- All leaves (except medical emergencies) must be applied in advance and approved by the concerned authority.
- Grant of leave is subject to work requirements, deadlines, and client commitments.
- Unapproved absence may be treated as unauthorized leave.
6. Leave During Peak Periods
During peak professional periods (audit season, tax filing deadlines, statutory due dates):
- Leave may be restricted or deferred
- Employees may be required to work extended hours to meet professional commitments
7. Unauthorized Absence
- Absence without prior approval or intimation may lead to disciplinary action, including deduction of salary or other measures as deemed fit by the Firm.
- Continuous unauthorized absence may be treated as abandonment of service.
8. Management Discretion
The Firm reserves the right to:
- Modify, amend, or withdraw this policy at any time
- Grant special leave or relaxation in deserving cases
- Interpret the policy in case of any ambiguity
9. Effective Date
This policy comes into force with effect from 1 September 2019 and supersedes any earlier informal practices relating to leave and attendance.
Frequently Asked Questions
Common questions about attendance discipline, working hours, leave entitlement, and approvals under this policy.
Who does the leave and attendance policy apply to? expand_more
This policy applies to all employees, including articles, paid assistants, trainees, and staff, unless otherwise provided in their appointment or engagement terms.
What are the standard office timings under this policy? expand_more
The policy states standard working hours from 10:00 AM to 6:30 PM, with working days notified by the Firm, generally Monday to Saturday except holidays.
What leave benefits are mentioned in this policy? expand_more
The policy provides for Earned Leave at 1.5 days per completed month of service and 7 days of Sick Leave per calendar year, subject to the stated conditions and approvals.
How should employees apply for leave and what happens during peak periods? expand_more
Leave should be applied for in advance and approved by the concerned authority, except in medical emergencies, and during peak periods the Firm may restrict or defer leave and require extended working hours.
What happens in case of late attendance or unauthorized absence? expand_more
Late arrival or early departure without prior approval may be treated as loss of pay or leave, and absence without approval or intimation may lead to disciplinary action, including salary deduction or being treated as abandonment of service if continuous.
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